DPS 2012 Reno, NV

Abstract Submission

  • Abstracts can be submitted throught the AAS meeting page.

  • Deadlines, Late Abstracts
    • The deadline for receipt of abstracts has been extended to 9:00 pm ET, Friday 20 July 2012.
    • Abstracts received after 9:00 pm will be considered late abstracts. There are no exceptions to this deadline.
    • All accepted late abstracts are assigned to poster sessions for late abstracts, scheduled on the last day of the meeting.
    • Late abstracts will be accepted by the Executive Office until 12:00noon ET, Monday 3 September 2012.
  • Publication of Abstracts - The meeting and abstract schedule are published in various formats.
    • Online Final Program: Available one month prior to the meeting and includes full abstract text. Members and presenters are notified as soon as the Program is online.
    • Astrophysics Data System: All abstracts are sent to ADS.
  • Edits to Abstracts
    • We understand that edits sometimes need to be made to abstracts after they are submitted. Presenters will be sent an email notification prior to scheduling to ask for verification of abstract content, please use this opportunity to send updates and edits to us. We try hard to accommodate edits and changes as we lead up to the conference, but due to certain publishing deadlines we will be unable to edit abstracts starting four weeks before the meeting start date.
  • AAS Members
    • Any AAS member may submit an abstract. You can verify your membership status in the Public Directory or Members-Only Directory.
    • Education Affiliates may submit education related abstracts as a member.
    • Suspended/Inactive members must reinstate their membership.
    • Presenters must be listed as the first author on the paper.
    • Presenting/first author must register for the meeting.
  • Nonmembers
    • Nonmembers can only present once every 10 years.
    • Nonmembers are required to have a sponsor who is an active AAS Full Member or DPS Affiliate; the sponsor will be notified. Undergraduate Nonmembers must submit an abstract as a nonmember and are subject to the usual rules governing presentation of abstracts by nonmembers. Please note that for undergraduate students pursuing an astronomy or physics degree, the Society strongly encourages them to become a Junior member of the Society and submit their abstract as a member, subject to the rules for abstract submission for Junior members.
    • Society of Physics Student Affiliates are considered nonmembers for abstract submission, and may register at the Junior Member rate.
    • AAS Education Affiliates are considered nonmembers for scientific research abstracts.
  • One Abstract Per Meeting
    • You may only present one abstract (whether oral or poster) per meeting, with the exceptions listed below. There is no limit to the number of abstracts you may co-author; however, you may only serve as the first/presenting author on one abstract.
    • The following exceptions do not count as your "one" paper. You may still be the first author and presenter for an additional contributed scientific research paper. Exceptions include:
      • Prize Lectures
      • Plenary Talks
      • Education abstracts
      • Historical abstracts
  • Submission Process - Plenary Speakers
    • Plenary Speakers will receive a special link to the abstract form that by-passes the membership validation process. Speakers may also access the form through the regular submission link. Contact megan.feeley@aas.org for assistance. Plenary Speakers are invited to by the DPS LOC or SOC.
  • Submission Process - Contributed Presentations
    • Abstract must be submitted through the presenting author's AAS record. The presenting author will be notified.
    • Membership Verification
      • The membership rules are enforced during the submission process. If there is a problem with the presenting author's membership status you will be given instructions for correcting the problem. Contact membership@aas.org , 202-328-2010, ext. 101 or ext. 109 for assistance with membership issues.
    • Abstract Form Steps
      • The form contains instructions on the various steps required to complete a submission. Once you have completed the Title Step you are assigned a control number and may exit and re-enter the system. The abstract must be complete by the deadline, 9 PM ET, Thursday 19 July 2012.
    • Abstract Body Text Format - 300 word maximum
      • LaTex Markup is not supported. You may "Upload a File" containing your abstract text. Files prepared with Microsoft Word, Corel WordPerfect, or OpenOffice generally upload with good results. Or you may "Enter/Edit Abstract" text directly on the form. You may either copy and paste from another program, or type in your abstract text directly. A special character pallet and basic formatting options are available on the form.
    • Corrections
      • Prior to the abstract deadline, authors may make their own corrections by re-entering the form, members.aas.org/abstracts. After the deadline, send corrections to the Help Desk. Corrections are no longer made once the abstracts have been exported to the Press Office and to the ADS.
      • Because eligibility is established on the Presenting Author, his/her name may not be edited on the abstract form. Contact the Help Desk to have spelling errors corrected. To switch presenting authors you must submit a new abstract.
  • Topical Categories
    • Categories are used as a guide for the Program Committee to build coherent sessions. The final session assignments and session titles are at the discretion of the Program Committee.
      • 01. Mercury, including MESSENGER mission results
      • 02. Venus, including Venus Express mission results
      • 03. Moon: Interior
      • 04. Moon: Surface and Atmosphere
      • 05. Mars: Atmosphere
      • 06. Mars: Surface and Interior
      • 07. Mars Satellites: Phobos and Deimos
      • 08. Jovian Planets: Atmosphere
      • 09. Jovian Planets: Magnetospheres and Aurorae
      • 10. Io
      • 11. Europa, Ganymede, Callisto
      • 12. Titan
      • 13. Enceladus
      • 14. Irregular Satellites
      • 15. Other Icy Satellites
      • 16. Planetary Rings
      • 17. Asteroids: Dawn Results
      • 18. Asteroids
      • 19. Comets
      • 20. Centaurs and trans-neptunian Objects
      • 21. Dust and Solar Wind
      • 22. Meteorites
      • 23. Extrasolar Planets and Systems, including Kepler Mission Results
      • 24. Solar System Origin, Planet and Satellite Formation
      • 25. Laboratory Research
      • 26. Future Missions and Instruments (posters only)
      • 27. Other
    • Categories for History/Education (Oral and Poster)
      • 40. History
      • 50. Education
  • Meeting Presentations
    • Poster Presentations
      • Posters allow far more time and flexibility and are the default presentation type. Posters are ideal for using charts, graphs or detailed visual aids. The poster area serves as the meeting's social center.
      • Your presentation should fit within the 44" x 44" area. Poster boards are slightly different at each meeting and may be as large as four feet square. Pushpins will be provided.
      • We will arrange poster sessions by topic.
      • Each day of the meeting there will be set aside for the poster presentations when no other sessions are scheduled. The authors need not be present the entire time but should post the hours when they will be present at their poster.
      • Posters can remain up all week. Posters left up after the end of the meeting will be discarded.
      • A floor plan for the exhibit/poster hall is available.

      • When preparing your poster, remember to use bold graphs, photographs, figures, and tables. Include a title and the names of authors in large type. Text should be large enough to be legible from a distance of three to four feet, ~ 20 point font. Keep the poster simple and easy to read. For further recommendations read, How Do You Prepare A Research Poster? on the-aps.org website.
      • Consider posting a photo of yourself with your presentation.
    • Oral Presentations
      • To give an oral presentation, select "oral" as presentation type on the abstract form. To avoid too many oral sessions running simultaneously, the number of oral presentation time slots are limited. Oral presentations can be changed to posters if there are no remaining slots. All authors whose abstracts are changed will be notified.
      • All presentations for oral sessions must be submitted to the Speaker Ready Room, where they will be distributed to the appropriate presentation laptop by our technicians.
      • Each oral presenter is allotted 10 minutes total - approximately 5 minutes for the oral presentation, 3 minutes for Q&A, and 2 minutes for speaker transition.
      • When preparing your presentation, we suggest a maximum of three slides for a five-minute talk. Slides should be uncluttered and easy to read.
      • Practice a few times so the presentation fits comfortably into the five-minute slot.
    • Schedule Changes
      • If you have a problem with the scheduling of your abstract, contact Abstract Help. Include the Session number where you are currently scheduled and the Session(s) number where you would like to be scheduled. No changes will be made to the Meeting Schedule after Thursday, 30 August 2012.
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